Table of Contents
Overview of Clockify and Toggl
When comparing Clockify vs Toggl, it’s important to understand the core functionality and purpose of each tool. Both are popular time tracking platforms that help individuals and teams monitor their productivity. They are designed to make it easy to track work hours, bill clients, and manage tasks more efficiently. However, they each have their own strengths and unique features that cater to different user needs.
Clockify
Clockify is time-tracking software designed for businesses of all sizes. It offers a range of
features that meet the needs of both small teams and large organizations with complex
workflows. Users choose Clockify to improve productivity and accuracy in tracking and
billing their work hours, and optimizing resource allocation through its simple and intuitive
interface.
Clockify is a product of CAKE.com, the same team behind the Plaky project management
platform and the Pumble communication app. You can buy Clockify on its own or as part of
a bundle.
Toggl
Toggl is another popular time tracking tool that is widely used by freelancers, remote teams, and businesses of all sizes. Known for its simple interface and powerful tracking capabilities, Toggl offers both manual and automatic tracking options. It also includes features such as project tracking, reporting, and team management, with a focus on providing detailed insights into how time is spent across various projects and tasks.
User Interface and Ease of Use
When it comes to Clockify vs Toggl, user interface and ease of use are major factors to consider—especially for teams and individuals who need to track time quickly and efficiently.
Clockify: Clean and Straightforward
Clockify offers a clean and minimalistic interface. The main dashboard is easy to navigate, with clear sections for time tracking, projects, reports, and team management. Users can start and stop timers with a single click, and manually log time entries without any hassle. The simplicity of the design makes it easy for new users to get started without much of a learning curve.
Clockify also offers a consistent experience across web, desktop, and mobile apps, making it a great choice for users who work on multiple devices.
Toggl: Modern and Intuitive
Toggl is known for its sleek, modern interface. It focuses heavily on user experience, with smooth navigation and interactive elements that make time tracking feel effortless. One standout feature is the “auto-tracker” that suggests time entries based on app usage, which helps users track time passively.
Toggl also provides useful visual cues and drag-and-drop functionality, especially in its project and calendar views. The onboarding experience is guided and helpful, making it ideal for teams that want a tool that just works out of the box.
Time Tracking Features
A major deciding factor in the Clockify vs Toggl debate is how each tool handles time tracking. While both platforms offer strong core features, the way they help users log and manage time varies slightly based on use cases and preferences.
Clockify: Reliable and Straightforward
Clockify offers simple and effective time tracking that works well for individuals and teams. You can start and stop a timer in real-time or manually log hours after tasks are complete. It’s designed for quick entry and easy organization.
Key time tracking features in Clockify include:
- Manual and automatic timers
- Idle detection to avoid logging inactive time
- Pomodoro mode for focused work sessions
- Time rounding and reminders
- Billable vs non-billable hours
- Works across web, mobile, desktop, and browser extensions
Clockify’s minimal approach makes it especially appealing for users who want a no-fuss solution that just works.
Toggl: Smart and Intuitive
Toggl takes time tracking a step further with more automation and customization. It’s built for users who want more flexibility and insights into how they spend their time.
Toggl’s key tracking features include:
- Autotracker that suggests time entries based on app usage
- Timeline view that automatically records activity in the background
- Calendar integration for logging time directly from your schedule
- Reminders to track time if you forget
- Ability to continue past time entries with a single click
Toggl is ideal for freelancers or teams who value smart, automatic features that reduce manual input.
| Feature | Clockify | Toggl |
|---|---|---|
| Real-time timer | Yes | Yes |
| Manual time entry | Yes | Yes |
| Automatic tracking | No | Yes (Autotracker) |
| Calendar integration | Limited | Yes |
| Timeline view | No | Yes |
| Pomodoro mode | Yes | No |
Project and Task Management
When comparing Clockify vs Toggl, it’s important to consider how each tool handles project and task organization. While both platforms are primarily time tracking tools, they also offer features to help users manage projects, assign tasks, and stay organized.
Clockify: Structured and Team-Friendly
Clockify offers a simple but effective project and task management system. You can create projects, assign them to clients, and break them down into smaller tasks. Each time entry can be tagged with a project, task, and billing type (billable or non-billable), which helps in generating accurate reports and invoices.
Key project features in Clockify:
- Team management
- Timekeeping laws and regulations compliance
- Increased productivity
- Team transparency
- Accurate client billing
- Expense management
- Advanced analytics
Clockify is especially useful for teams working on multiple client projects at once, offering a clear view of who is working on what.
Toggl: Flexible and Insight-Driven
Toggl provides a more flexible, minimalist approach to project and task management. While it doesn’t have advanced task management features like traditional project management tools, it does allow users to organize time entries by project, client, and tag. Toggl also includes project dashboards that display tracked time, team workload, and budget progress in real-time.
Key features in Toggl:
- Project and client structure
- Billable rates per project or team member
- Real-time dashboards and progress bars
- Task breakdown using tags or sub-projects
- Alerts when project time limits are close to being reached
Toggl is ideal for those who want lightweight project tracking combined with strong reporting insights.
| Feature | Clockify | Toggl |
|---|---|---|
| Create projects | Yes | Yes |
| Add tasks to projects | Yes | No (use tags or sub-projects) |
| Assign clients to projects | Yes | Yes |
| Project time estimates | Yes | Yes (with alerts) |
| Color labeling | Yes | Yes |
| Sub-project/task hierarchy | Yes (tasks) | Limited (tags/sub-projects) |
| Visual project dashboard | No | Yes |
Team Management and Collaboration
A key part of the Clockify vs Toggl comparison is how each platform supports teams. Whether you’re managing a small group or a larger organization, having the right tools for team coordination, role assignment, and communication can make a big difference.
Clockify: Built for Teams of All Sizes
Clockify offers strong team management features, especially on paid plans. You can easily invite team members, assign roles, and control access based on projects or permissions. Managers can review team activity, approve timesheets, and ensure accountability across the board.
Notable team features in Clockify:
- User roles and permissions (admin, manager, regular user)
- Project assignments for specific team members
- Time approvals and lockable time entries
- Team activity dashboard to track hours in real-time
- Email reminders and notifications for missing time
Clockify’s focus on structure and accountability makes it ideal for agencies, consultants, and remote teams that need clear oversight.
Toggl: Simple, Collaborative, and Visual
Toggl takes a simpler, more visual approach to team collaboration. While it doesn’t offer detailed role-based access like Clockify, it allows teams to work together on shared projects, view each other’s tracked time, and monitor progress through dashboards.
Key collaboration features in Toggl:
- Shared team workspace
- Live dashboards for team activity
- Workload view to balance team hours
- Project time tracking by team member
- Real-time updates when someone is working on a task
Toggl’s team features are designed for flexibility, making it a great fit for creative teams, freelancers, and startups who want visibility without micromanagement.
| Feature | Clockify | Toggl |
|---|---|---|
| User roles and permissions | Yes (admin, manager, user) | Limited (no advanced roles) |
| Assign projects to team members | Yes | Yes |
| Timesheet approval | Yes | No |
| Lock time entries | Yes | No |
| Team activity dashboard | Yes | Yes |
| Workload visualization | No | Yes (Workload View) |
| Reminders & notifications | Yes | No |
Reporting and Analytics
When it comes to Clockify vs Toggl, reporting and analytics are crucial areas to evaluate—especially for businesses that rely on data to improve productivity, manage budgets, and track performance over time.
Clockify: Detailed and Customizable Reports
Clockify offers robust reporting tools designed for both individual users and team managers. You can generate Summary, Detailed, and Weekly reports based on users, projects, clients, and time periods. These reports can be filtered, grouped, and exported in various formats like PDF, CSV, and Excel.
Key reporting features in Clockify:
- Custom date ranges and filters
- Billable vs non-billable hours tracking
- Time by project, task, or user
- Export options for all major formats
- Visual charts showing time distribution
Clockify’s reports are ideal for billing clients, conducting internal reviews, and tracking time across multiple projects.
Toggl: Visual and Insightful Dashboards
Toggl focuses on delivering clean, visual reports that are easy to interpret at a glance. While it may not offer the same depth of customization as Clockify, its dashboards are intuitive and well-designed.
Key analytics features in Toggl:
- Beautiful visual summaries (bar and pie charts)
- Filter by client, project, tag, or team member
- Project budgeting and tracking progress
- Live dashboards to monitor time in real time
- Easy export to CSV or PDF
Toggl is great for teams that value simplicity and fast insights without needing to dive too deep into filters or configurations.
Billing and Invoicing
When comparing Clockify vs Toggl, billing and invoicing is another essential area for freelancers, agencies, and businesses that charge clients by the hour. Both tools offer features to support client billing, but they differ in flexibility and depth.
Clockify: Built-in Invoicing and Billable Hours
Clockify includes native billing and invoicing features, allowing you to create and send invoices directly from tracked time. You can mark time entries as billable or non-billable, set hourly rates per user, project, or task, and generate invoices based on that data.
Key billing features in Clockify:
- Set hourly rates by project, task, or team member
- Mark time as billable or non-billable
- Generate invoices from time reports
- Export and share invoices in PDF format
- Track invoice status (e.g., sent, paid, overdue)
This makes Clockify a strong option for those looking for an all-in-one time tracking and billing solution without relying on third-party tools.
Toggl: Focused on Tracking, Not Billing
Toggl does not offer native invoicing tools. However, it lets users track billable hours by assigning rates to projects or users. While this is useful for calculating earnings or client costs, you’ll need to export the data and use external software (like QuickBooks, FreshBooks, or PayPal) to generate invoices.
Key billing features in Toggl:
- Assign billable rates per project or team member
- Track billable vs non-billable time
- Export reports for use with external invoicing tools
- Simple interface for viewing earnings estimates
For users who already have a preferred invoicing system or need only basic billing data, Toggl can work well. But if you want to create and manage invoices without switching tools, Clockify is the better fit.
Integrations with Other Tools
One of the most important considerations in the Clockify vs Toggl debate is how well each tool integrates with the software you already use. Both platforms offer a wide range of integrations, but there are some differences in availability, ease of use, and depth of connection.
Clockify: Strong Set of Business-Focused Integrations
Clockify integrates with over 80 tools, mainly through browser extensions and API access. It works well with popular project management platforms, communication tools, and productivity apps.
Notable Clockify integrations:
- Trello, Asana, Jira – Track time directly from project boards
- Slack, Microsoft Teams – Get time tracking notifications or start timers
- Google Calendar & Outlook – Sync events with time entries
- QuickBooks, Xero – For invoicing and accounting
- Zapier & API – Custom workflows and automation
These integrations make Clockify especially useful for teams who want to connect time tracking with business processes like invoicing, payroll, and project tracking.
Toggl: More Native Integrations and Automation
Toggl offers a wide range of native integrations, especially through Toggl Track’s browser extension, which supports direct time tracking from more than 100 apps. It focuses on seamless workflows and automation, with built-in support for many popular tools.
Notable Toggl integrations:
- ClickUp, Notion, Todoist, Trello – Start timers from task tools
- GitHub, GitLab – Useful for developer teams
- Google Calendar – Sync time blocks
- Zapier, Make (Integromat) – Advanced automation
- Browser Extensions (Chrome, Firefox) – Direct integration with supported tools
Toggl also shines with its Autotracker feature, which can suggest or start tracking time based on the apps you’re using.
Pricing and Value for Money
When choosing between Clockify vs Toggl, it’s essential to look beyond just the price tag and evaluate what you’re getting for your money.
Clockify: Generous Free Plan with Great Features
Clockify stands out for offering a very generous free plan that includes:
- Unlimited users
- Unlimited time tracking
- Projects, tags, and basic reports
Paid plans start at just $5.49 per user/month, adding features like reminders, budget tracking, and advanced analytics.
Toggl: Sleek Interface, But Higher Cost
Toggl Track also offers a free plan, but it’s limited to up to 5 users. It’s ideal for freelancers or small teams. Paid plans start at $10 per user/month and include:
- Advanced reports
- Integrations
- Automated reminders
- Work scheduling features
Clockify vs Toggl comes down to what matters more for you—budget or user experience. If you’re looking for maximum value without spending much, Clockify is a strong choice. For those who prioritize a sleek UI and powerful features, Toggl is worth the extra cost.
Security and Privacy
When choosing a time tracking tool, security and privacy are just as important as features or price. Let’s take a look at how Clockify vs Toggl compare in this crucial area.
Clockify: Solid Security for All Users
Clockify ensures the protection of your data through:
- TLS encryption for all data in transit
- Regular data backups and server monitoring
- Hosting on ISO-certified data centers
- GDPR compliance
For enterprise users, Clockify also supports SSO (Single Sign-On) and custom security policies.
Toggl: Advanced Privacy with Transparency
Toggl takes security seriously and adds a layer of transparency:
- Uses 256-bit SSL encryption
- GDPR and CCPA compliant
- Offers data export and deletion options for full user control
- Frequent third-party audits for security checks
Toggl’s privacy-first design is especially appealing for users concerned about data ethics and transparency.
Head-to-Head: Security Features
| Feature | Clockify | Toggl |
|---|---|---|
| Encryption | TLS | 256-bit SSL |
| GDPR/CCPA Compliance | GDPR | GDPR + CCPA |
| SSO (Single Sign-On) | Yes (Enterprise) | Yes (Premium/Enterprise) |
| Data Deletion Options | Limited (via support) | Self-service |
| Audit Transparency | Internal monitoring | Third-party audits |
Final Verdict: Which Time Tracker Should You Choose?
After comparing Clockify vs Toggl across pricing, features, security, and user feedback, it’s clear that both tools have their strengths. The right choice depends on your team’s specific needs and preferences.
Choose Clockify if you:
- Need a cost-effective solution, especially for large teams
- Prefer a straightforward interface with essential features
- Want unlimited users even on a free plan
- Don’t mind a slightly less polished UI
Choose Toggl if you:
- Value a sleek, modern interface
- Want powerful reporting and built-in reminders
- Work in a small, creative team or as a freelancer
- Are willing to pay more for enhanced UX
Clockify vs Toggl – Summary Table
| Feature | Clockify | Toggl |
|---|---|---|
| Best For | Large teams, budget users | Freelancers, creative teams |
| Free Plan | Unlimited users | Up to 5 users |
| UI Design | Functional, basic | Clean, modern |
| Reports & Analytics | Basic (free), Advanced (paid) | Advanced in paid plans |
| Pricing | Starts at $5.49/user/month | Starts at $10/user/month |
